SPEAKERS' INSTRUCTION

STYLE OF PRESENTATIONS
Oral Presentation Poster Presentation

 

[ FOR ORAL PRESENTATION ]

 

1. TIME ALLOWANCE FOR PRESENTATION

The time allocated for each presentation is as follows:

Plenary Presentation: 30 minutes (Q&A is also included in this time)
Invited Presentation: 15/20/30 minutes* (Q&A is also included in this time)
Oral Presentation: 15 minutes (Q&A is also included in this time)

*Please confirm your presentation time with the detailed program uploaded on PVSEC-21 website

Time keeping is crucial to ensure the smooth operation of the entire program.
Please make sure not to over run your allocated time.

 

 

2. PRESENTATION SYSTEM

Each oral presentation room is equipped with one microphone and one fixed LCD projector. All the speakers are requested to make their presentation with this fixed system prepared by the Conference Secretariat. Personal PC is not allowed to use.

Technical Environment
OS:
  Windows 7
Presentation Software:
  MS PowerPoint 2003, PowerPoint 2007, PowerPoint2010
  • Use of other presentation software or PDF files is not acceptable. Only PPT files are accepted.
  • Upon creating your presentation slides, please confirm that all the graphics and movie files (if you intend to use) are embedded in the file.
  • Use standard fonts such as Times New Roman, Arial and Courier.
Other Restrictions:
  Personal PC is not allowed to use. We cannot offer the sound system. Presenter View function of PPT will not be available.
Information must be submitted

The presenter must inform the operating system (Windows XP or Windows 7) and the PowerPoint version (2003, 2007 or 2010) of the presentation slide to the Conference Secretariat no later than Nov. 16th. We ask for your cooperation to achieve smooth operation on site.

If you use moves, system is compatible with the wmv, avi or mpg files only. Also, please inform us of the file type to the Conference Secretariat no later than Nov.16 to prevent technical error in actual session.

 

 

3. SUBMITTING YOUR PRESENTATION SLIDES

the Secretariat Room KAEDE located at 1F of the conference venue at least one day prior to the day of your session. You may use USB memory device only in uploading the file.

If you use moves, system is compatible with the wmv, avi or mpg files only. Also, please inform us of the file type to the Conference Secretariat no later than Nov.16 to prevent technical error in actual session.

Presenters' Desk Room:
  KAEDE, 1F, Hilton Fukuoka Sea Hawk
Open Hours:
  18:30 - 20:30 (Sunday, November 27)
09:00 - 17:00 (From Monday, November 28 through Thursday, December 1)

 

4. SPEAKER’S SEAT

At the session, you are requested to meet in the designated room 30 minutes prior to the session start. Briefing and instructions how to use the equipment will be given.

 

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[ FOR POSTER PRESENTATION ]

All poster sessions will be held at Room NAVIS (1F).
Each poster presentation is allotted one poster board (as shown below).
Presenters should use pushpins to put up their posters. Pushpins will be prepared by the Conference Secretariat.

<POSTER INSTRUCTION>

  • * The size of poster panel is 210 cm (height) x 90cm (width).
  • * The title should be composed of CAPITAL letters at least one inch high.
  • * Use the minimum amount of text possible. Only use what is necessary to make your point. Be concise, but answer the basic questions (What, When, Where, How, Why) using the standard format. Introduction (background, statement of problem, purpose/objectives), Methods (experimental design, techniques), Results (data summary, findings), and Conclusions (interpretations, implications) organize the material to tell a logical, coherent story.

  • * Use large, BOLD lettering for readability. Use fonts that are easy to read (i.e., avoid fancy fonts). All text should be easily read from a 2-meter (+) distance.
  • * Use borders or white space to separate sections. Avoid large, continuous blocks of text.
  • * Use figures (graphs, charts and illustrations) (with captions) as much as possible, making sure that they are legible.
  • * The use of color will enhance poster readability (i.e., for contrast and to highlight important points) and attractiveness. Aesthetics are an important part of preparing a poster that will attract attention.
  • * Summarize results/findings. Bullets work well to summarize key points or contributions of the study.
  • * Keep your poster simple and provide a clear “take-home” message; you can provide details in discussions or during the conference proceedings.

 

<POSTER DISPLAY>

The title of the poster, all letters, graphs and charts should be prepared beforehand in a size that is easy to see. Set-up and removal times of posters are as follows:

Poster Session 1
 
Set-up:
November 29, Tuesday, 9:00-12:00
Removal:
November 29, Tuesday, 17:00-18:00
Poster Session 2
 
Set-up:
November 30, Wednesday, 9:00-12:00
Removal:
November 30, Wednesday, 17:00-18:00
Poster Session 3
 
Set-up:
December 1, Thursday, 9:00-12:00
Removal:
Removal: December 1, Thursday, 17:00-18:00

Any poster remaining after 18:30 will be removed and disposed of by the Conference Secretariat.

 

 

<DISCUSSION TIME>

All posters are assigned a discussion time on each day as below.

Poster Session 1: November 29, Tuesday
15:30-17:00
Poster Session 2: November 30, Wednesday
15:30-17:00
Poster Session 3: December 1, Thursday
15:30-17:00

During the discussion time, presenters are expected to present their posters in front of the poster boards and discuss it with their participants.

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